The problem
Bill Payments don't record class
— so cash spending by class disappears.
In QuickBooks Online, a Bill captures the expense — vendor, amount, account, and class. But when you pay that Bill by check, ACH, or credit card, the resulting Bill Payment transaction doesn't carry the class forward. The class lives on the Bill; the cash leaves on the Payment; and QuickBooks doesn't connect the two for class-based reporting.
The result: any standard QBO class report on cash accounts shows incomplete spending. Bookkeepers tracking expenses by department, program, location, or grant find that the money paid by check is invisible in their class views — even though every Bill was tagged correctly. Closing the books, reporting to a board, or filing a grant reconciliation requires manually walking each Bill Payment back to its Bills, line by line, by hand.
What TransactionClarity does
Reconstructs the link
QBO doesn't keep.
TransactionClarity reads your QuickBooks Bill Payment transactions, walks each one back to its source Bills, and propagates the class assignments forward. The result is a complete picture of cash spending by class — what left your checking account, broken down by the class you originally tagged on the Bill. No data entry, no spreadsheet gymnastics, no asking your bookkeeper to rebuild the report by hand every quarter.
How it works
Five steps,
fully automated.
Who it's for
Bookkeepers and controllers
who track by class.
TransactionClarity is built for the people who need cash-spending visibility for budgeting, grant reporting, departmental P&L review, or fund accounting — and who've been doing it manually because QBO's standard class reports stop at the Bill. If you've ever exported a class report and known the numbers were incomplete because of the Bill Payment gap, this is the report you've been rebuilding by hand.
It's also useful for accountants performing a class-based audit, year-end class reconciliation, or program-level expense allocation across multiple cost centers.
What you get
Concrete deliverables.
Common scenarios
Where this actually
shows up.
Grant reporting. A nonprofit tags every Bill with the grant or program class, but the funder wants cash-basis reporting on actual outflows. The standard class report shows Bills, not Payments, so the totals don't tie back to the bank statement. TransactionClarity gives you the cash-out view by class, ready to drop into the funder's reporting template.
Departmental P&L. A multi-location business assigns class to every Bill so they can see actual departmental spend. When the controller pulls the cash-flow view by class, it's blank for everything paid by check. TransactionClarity fills in that blank.
Year-end review. The CPA wants to see total cash spent by class for the year, by vendor, with line-level visibility into which Bills drove the largest checks. That report doesn't exist in QBO. With TransactionClarity it's a CSV download.
Partial Bill payments and split checks. When a single check pays five Bills, or when a Bill is paid across two payments, the proportional class allocation is calculated automatically. No manual splitting, no spreadsheet pivot tables.
Pricing
Available on request — contact us.
Get started
See your class spending
the way QBO should show it.
If your class reports have always felt incomplete on cash transactions, that's because they were. Let us show you the rest of the picture.
Related: TheReconciliator · MigrationClarity · Sealed Ledger